Legal Secretary

Job Title: Legal Secretary
Location: Central Bristol - Hybrid
Employment Type: Hybrid (2-3 days a week in office)
Hours: Monday - Friday, 09:30 AM - 5:30 PM

Holidays: 25 days plus Bank holidays.

Salary & Benefits:

• Competitive salary
• Life Assurance
• Group Personal Pension
• Income Protection
• Holiday Flex (Buy additional holidays)
• Cycling Scheme
• Travel Insurance
• Technology Offers
• Discounted Gym Memberships
• Dental Insurance
• Health Screening

Overview:

We are pleased to be supporting our client who is seeking a skilled and organised Legal Secretary to join their Bristol office. The successful candidate will provide high-quality secretarial support to fee earners, ensuring smooth workflow and efficient management of daily tasks. This is a dynamic role that requires excellent organisational, communication, and administrative skills, combined with the ability to work under pressure in a fast-paced legal environment.

Key Responsibilities:

• Manage diaries for fee earners, including scheduling meetings and conference calls.
• Monitor fee earners' emails during their absence, responding and booking meetings or conference calls as necessary.
• Arrange travel, including booking train tickets and preparing itineraries.
• Handle telephone enquiries professionally, taking accurate messages and following up on agreed actions.

Document and Correspondence Management:

• Oversee document workflows, ensuring timely delivery of work, amend and format legal documents and agreements as needed.
• Handle short copy-typing tasks and digital dictation.
• Organise and index legal documentation; set up files as required.
• Proofread documents to ensure accuracy and high-quality output.
• Draft general correspondence as needed.
• Maintaining WIP schedules and ensuring all matters are billed, including checking rates, references etc.
• Liaising with Finance regarding aged debt management

Key Skills and Experience:

• Strong IT skills in Microsoft Word, Outlook, Excel, and PowerPoint.
• Previous secretarial experience in a busy corporate environment, preferably within legal services.
• Excellent communication skills, with a professional demeanour when dealing with internal and external stakeholders.
• Strong organisational skills, able to manage and prioritise tasks efficiently.
• Commitment to professional growth and learning, with a demonstrated growth mind set.
• Ability to deliver an exceptional service experience.
• Works well within a team, fostering strong working relationships.
• Capable of delegating tasks effectively and collaboratively.

If you are interested in our Legal Secretary role, please click APPLY now.