Project / Procurement Administrator

Join a growing business where your organisational skills really shine - up to £35K and early Friday finishes.
Project, Operations & Procurement Admin Support

Location: Bedford
Contract: Full-time, permanent 
Salary: Up to £35,000 per annum, depending on experience

Looking for a varied, hands-on role where no two days are the same?
We're working with a well-established business that's looking for a proactive and organised Project, Operations & Procurement Admin Support to join their busy Operations team in Bedford.

This is a great opportunity for someone who enjoys keeping things running smoothly coordinating projects, maintaining accurate records, and supporting communication between departments, customers, and suppliers.

What You'll Be Doing:

• Project Administration
• Create and maintain project folders upon receipt of customer purchase orders.
• Upload and process orders on the ERP system, tracking progress and managing shortages.
• Support internal project handovers and issue customer handover documentation.
• Prepare despatch notes, commercial invoices, and packing lists for outgoing goods.
• Assist with compiling and finalising Operation & Maintenance (O&M) manuals.
• Ensure all project records and documentation are complete and audit-ready.
• Support Project Managers with post-delivery activities such as installation and commissioning.
• Help with contract documentation submissions
• Procurement Coordination
• Maintain accurate records of supplier communications and purchase orders.
• Liaise with suppliers to track deliveries and resolve any delays or discrepancies.
• Raise and process small purchase orders (stationery, consumables, etc.).
• Keep supplier documentation current for audits (certificates, insurances, questionnaires).
• Support invoice queries between suppliers and the internal accounts team.
• Maintain pattern registers, certifications, and other procurement-related documents.
• Communicate clearly with customers and suppliers, providing updates and documentation as needed.

What We're Looking For

• Previous experience in an administrative, operations, or procurement support role.
• Ideally, experience in a manufacturing, engineering, or project-based environment.
• Strong organisational and coordination skills with excellent attention to detail.
• Good communicator - professional, approachable, and clear.
• Confident using Microsoft Office (Word, Excel, Outlook) and document control systems.
• Ability to manage multiple tasks and priorities effectively.
• A proactive, solutions-focused attitude.

Working Hours

Monday - Thursday: 08:00 - 16:30
Friday: 08:00 - 13:30

Early Friday finish - start your weekend early!

Why You'll Love Working Here

You'll be joining a supportive, close-knit team where your contribution truly makes an impact. Alongside a positive work environment, you'll enjoy:

• On-site parking
• Pension: 4% employee contribution, 4% company contribution
• 25 days' holiday plus bank holidays
• Holiday buying scheme (up to 5 extra days)
• Life assurance
• Enhanced maternity and sick pay
• Opportunities for learning and professional development

If you're organised, detail-focused, and thrive in a role where you're at the heart of operations, this could be the perfect next step for you.